Bylaws
of
Arizona Impact Aid Association
A Non-Profit Corporation
Article 5 - General Assembly
1. Attendance. The Association shall have "General Assembly”comprised of members of the Association. Although only voting members shall be entitled to vote and make decisions, other members, not voting members, may be in attendance at the General Assembly.
2. Voting Members. Each voting member educational agency shall appoint one (1) representative and one (1) alternate representative who shall act for and on behalf of the local educational association and shall be entitled to cast one vote per educational agency. The alternate representative will act and vote for the local educational agency, only upon the absence of the representative.
3. Compensation. No member of the General Assembly or on the Board of Directors shall receive any salary or other compensation from the Association for their services as a member of the General Assembly or of the Board of Directors.
4. Meeting/Agenda of the General Assembly. The Board of Directors shall provide the notice and an agenda for the meeting of the General Assembly a minimum of thirty (30) days prior to the General Assembly. There shall be a minimum of one (1) regular meeting of the General Assembly for each fiscal year and said meeting may coincide with the annual NAFIS conference. The meetings of the General Assembly shall be a place as may be designated by the Board of Directors. All members shall receive notices/agendas by fax, telephone, e-mail, regular mail or personal delivery.
5. Agenda. A member of the General Assembly may request that a certain item or items be placed on the agenda of the meeting of the General Assembly by providing to an officer of the Board of Directors a written request to place a specific item on the agenda. Said request to place items on the General Assembly agenda must be provided in writing to an officer of the Board of Directors a minimum of twenty (20) days prior to the meeting. Any subsequent changes to the agenda must be made and a notice of the revised agenda provided to the members a minimum of ten (10) days prior to the date of the General Assembly.
6. Special meetings. Special meetings of the General Assembly may be called by the President of the Board of Directors and/or by the request of two (2) or more officers made to the President to call a special meeting of the General Assembly. Unless an emergency exists, which requires a waiver of the notice provisions, the notice provisions and timelines set forth under the "Meeting/Agenda of the General Assembly" shall also apply for special meetings.
7. Emergency Meetings. If, in the sole determination of the President of the Board of Directors or two (2) or more of his/her officers, that an emergency exists, then the notice provisions for the General Assembly meeting shall be waived and notice shall be given as circumstances may allow.
8. Quorum. A quorum for the transaction of business at the General Assembly shall consist of a majority of the members in attendance, provided that there is a minimum of five (5) educational agencies in attendance, and provided that all educational agencies are notified of the meeting as set forth above.
9. Minutes. The Secretary of the Board of Directors shall cause minutes of all meetings to be prepared as soon as is practicable after each meeting and a copy of the minutes shall be maintained at the principal place of business for the Association.
10. Election of Officers. The General Assembly shall elect officers of the Association, which shall include: a President, a President-elect, a Secretary and a Treasurer. Terms for each office shall be for a period of two (2) years which commences starting from the time of their election. However, the President-elect shall automatically become the President at the conclusion of the two (2) year term of office. At the conclusion of the President’s two (2) year term of office, the President shall hold the position of “Immediate Past President” and may serve in this position and as a member of the Board of Directors for a period of two (2) years. The President shall serve as the State Chair of NAFIS during his/her term. The officers, together with the “Immediate Past President,” shall make up the Board of Directors.
11. Qualification for Officers. The officers and the “Immediate Past President” must continue to be the designated representative from their educational agency and employed by the educational agency. Additionally, the educational agency, which he/she represents, must be voting members in good standing with the Association. If at any time the officers or “Immediate Past President” fails to meet these requirements, then the officers and/or “Immediate Past President” shall cease to serve as an officer or “Immediate Past President” and this individual shall not be a member of the Board of Directors. The office shall be declared vacant by the Board of Directors and the Board of Directors may appoint another voting member from the General Assembly to fulfill the remaining term of this office. Officers shall be elected at the annual meeting of the General Assembly, or if impracticable, then the officer shall be elected at another meeting of the General Assembly. Officers may be re-elected to successive terms.
12. Absence of Liabilities. No member of the Association shall be personally liable for the debts liabilities or other obligations of the Association.
Article 1 - Name
Article 2 - Purposes
Article 3 - Offices/Principal Place of Business
Article 4 - Membership
Article 5 - General Assembly
Article 6 - Board of Directors
Article 7 - Duties of the Board of Directors
Article 8 - Finances
Article 9 - Termination of a Member District
Article 10 - Conflict of Interest
Article 11 - Initial Board of Directors
Article 12 - Bylaws
Article 13 - Fiscal Year
Article 14 - Amendment
Certification
2. Voting Members. Each voting member educational agency shall appoint one (1) representative and one (1) alternate representative who shall act for and on behalf of the local educational association and shall be entitled to cast one vote per educational agency. The alternate representative will act and vote for the local educational agency, only upon the absence of the representative.
3. Compensation. No member of the General Assembly or on the Board of Directors shall receive any salary or other compensation from the Association for their services as a member of the General Assembly or of the Board of Directors.
4. Meeting/Agenda of the General Assembly. The Board of Directors shall provide the notice and an agenda for the meeting of the General Assembly a minimum of thirty (30) days prior to the General Assembly. There shall be a minimum of one (1) regular meeting of the General Assembly for each fiscal year and said meeting may coincide with the annual NAFIS conference. The meetings of the General Assembly shall be a place as may be designated by the Board of Directors. All members shall receive notices/agendas by fax, telephone, e-mail, regular mail or personal delivery.
5. Agenda. A member of the General Assembly may request that a certain item or items be placed on the agenda of the meeting of the General Assembly by providing to an officer of the Board of Directors a written request to place a specific item on the agenda. Said request to place items on the General Assembly agenda must be provided in writing to an officer of the Board of Directors a minimum of twenty (20) days prior to the meeting. Any subsequent changes to the agenda must be made and a notice of the revised agenda provided to the members a minimum of ten (10) days prior to the date of the General Assembly.
6. Special meetings. Special meetings of the General Assembly may be called by the President of the Board of Directors and/or by the request of two (2) or more officers made to the President to call a special meeting of the General Assembly. Unless an emergency exists, which requires a waiver of the notice provisions, the notice provisions and timelines set forth under the "Meeting/Agenda of the General Assembly" shall also apply for special meetings.
7. Emergency Meetings. If, in the sole determination of the President of the Board of Directors or two (2) or more of his/her officers, that an emergency exists, then the notice provisions for the General Assembly meeting shall be waived and notice shall be given as circumstances may allow.
8. Quorum. A quorum for the transaction of business at the General Assembly shall consist of a majority of the members in attendance, provided that there is a minimum of five (5) educational agencies in attendance, and provided that all educational agencies are notified of the meeting as set forth above.
9. Minutes. The Secretary of the Board of Directors shall cause minutes of all meetings to be prepared as soon as is practicable after each meeting and a copy of the minutes shall be maintained at the principal place of business for the Association.
10. Election of Officers. The General Assembly shall elect officers of the Association, which shall include: a President, a President-elect, a Secretary and a Treasurer. Terms for each office shall be for a period of two (2) years which commences starting from the time of their election. However, the President-elect shall automatically become the President at the conclusion of the two (2) year term of office. At the conclusion of the President’s two (2) year term of office, the President shall hold the position of “Immediate Past President” and may serve in this position and as a member of the Board of Directors for a period of two (2) years. The President shall serve as the State Chair of NAFIS during his/her term. The officers, together with the “Immediate Past President,” shall make up the Board of Directors.
11. Qualification for Officers. The officers and the “Immediate Past President” must continue to be the designated representative from their educational agency and employed by the educational agency. Additionally, the educational agency, which he/she represents, must be voting members in good standing with the Association. If at any time the officers or “Immediate Past President” fails to meet these requirements, then the officers and/or “Immediate Past President” shall cease to serve as an officer or “Immediate Past President” and this individual shall not be a member of the Board of Directors. The office shall be declared vacant by the Board of Directors and the Board of Directors may appoint another voting member from the General Assembly to fulfill the remaining term of this office. Officers shall be elected at the annual meeting of the General Assembly, or if impracticable, then the officer shall be elected at another meeting of the General Assembly. Officers may be re-elected to successive terms.
12. Absence of Liabilities. No member of the Association shall be personally liable for the debts liabilities or other obligations of the Association.
Article 1 - Name
Article 2 - Purposes
Article 3 - Offices/Principal Place of Business
Article 4 - Membership
Article 5 - General Assembly
Article 6 - Board of Directors
Article 7 - Duties of the Board of Directors
Article 8 - Finances
Article 9 - Termination of a Member District
Article 10 - Conflict of Interest
Article 11 - Initial Board of Directors
Article 12 - Bylaws
Article 13 - Fiscal Year
Article 14 - Amendment
Certification